Procedures for importing protective helmets

Posted on: 19/05/2025

Protective helmets are used at construction sites, factories, warehouses. Protective helmets are imported from many different countries around the world such as: China, Korea, Japan, USA, Europe. Here, Just In Time would like to share the procedures for importing safety helmets, HS codes for safety helmets, import policies, import taxes and VAT on safety helmets.

1. Protective helmets import policy

The process of carrying out procedures for importing protective helmets is specified in the following legal documents.

VAT Law No. 13/2008/QH12 dated 03/06/2008;
Official Letter No. 1488/TĐC-DGPH dated 21/10/2009;
Circular 38/2015/TT-BTC dated 25/3/2015; amended and supplemented 39/2018/TT-BTC dated 20/04/2018;
Decision No. 3810/QD-BKHCN dated 18/12/2019;
Decree 69/2018/ND-CP dated 15/05/2018;
Circular 22/2018/TT-BLDTBXH dated 06/12/2018;
Circular No. 09/2019/TT-BKHCN dated 30/09/2019;

According to the above legal documents, the procedures for importing protective helmets will proceed like other normal items. When carrying out import procedures, the quality of imported goods must be inspected according to the circular. For used helmets, import is prohibited.

When carrying out procedures for importing helmets, it is necessary to pay attention to the following points:

When importing helmets, they must do quality inspection;
When importing protective hats, goods must be labeled according to 43/2017/ND-CP;
Determine the correct HS code to determine the correct tax and avoid being fined;

If you do not understand the policy and procedures for importing helmets and helmets, please contact our hotline and hotmail for advice.

2. HS code of protective helmet

When carrying out procedures for importing protective hats, it is very necessary to determine the hs code. Identifying the HS code will determine the import tax and import policy it protects. Hereafter, Just In Time would like to share with you about the hs code of the helmet according to the version below.

HS Code	Description
65061010	Plastic helmets
65061080	Helmets made of other materials
65070000	Accessories for helmets
39269099	Plastic helmets (sub-classification)

The import tax on helmets is usually from 0-20%, depending on the country of origin and trade agreements (such as CPTPP, EVFTA). A valid C/O can reduce taxes.

The hs code is a series of numbers that are uniformly applied all over the world. Usually the first 6 numbers will be the same. Therefore, in order to check the HS code of the helmet accurately, it must be based on the characteristics, structure and function of each specific type.

Determining the correct HS code is very important when carrying out procedures for importing protective hats. Identifying the wrong hs code will bring certain risks to you such as:

Shall be fined for incorrectly declaring hs codes according to Decree 128/2020/ND-CP;
In case of incurring import tax, they will face a fine of at least 2,000,000 VND and a maximum fine of 3 times the tax amount;

If you have not identified the correct hs code for the type of helmet you are importing. Please contact our hotline or hotmail for advice.

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3. Import tax on helmets

Determining taxes is a very important job in the process of carrying out procedures for importing protective hats. Because import taxes are an obligation to the state that the importer must fulfill. There are two types of import tax on helmets: import tax and import VAT. To determine the exact import tax, you can refer to the calculation method below: How to calculate tax when carrying out procedures for importing helmets is as follows:

Import tax determined according to the import tax hs code is calculated according to the formula:
Import tax = CIF value x % tax rate

The CIF value is determined by the ex-factory value of the goods plus all costs to bring the goods to the first border gate of the importing country.

Import VAT is determined according to the formula:
Value Added Tax = (CIF Value + Import Tax) x % tax rate.

Above is the formula to determine import tax and VAT for protective hats. According to the formula above, the import tax of the helmet depends on the selected hs code. The import tax rate according to the hs code mentioned above is a preferential import tax. There is also a special preferential import tax on goods imported into countries with which Vietnam has signed trade agreements.

Countries and territories that you need to pay attention to are: Eastern Europe, Europe, USA, Chile, South Korea, China, Japan, Asean countries. You should ask the seller for a certificate of origin. To be able to apply the lowest tax rate when importing.

If you have not determined your import tax. Or do not understand how to calculate import tax for the helmet above. Please contact the hotline or hotmail for advice.

4. Dossier of import of protective helmets

The set of dossiers for carrying out procedures for importing protective hats in particular and other items in general. Stipulated in Circular 38/2015/TT-BTC dated 25/3/2015; amended and supplemented 39/2018/TT-BTC dated 20/04/2018. The dossier for carrying out procedures for import of protective helmets includes the following documents:

Customs declaration;
Commercial invoice;
Bill of lading;
Packing list;
Sale contract;
Dossier of registration for quality inspection;
Certificate of Origin (C/O) if any;
Catalog (if any);

In the above import dossier, there are the most important documents: Customs declaration, commercial invoice, bill of lading, certificate of origin and quality inspection dossier. These are the most important documents, and other documents will have to be provided if there is a request from customs.

For quality inspection records, registration will be carried out on the national one-stop shop. The registration dossier must prepare the necessary documents in advance. The quality inspection results are also uploaded on the national one-stop system. Registering for quality inspection is the first important step to do when carrying out procedures for importing protective helmets.

If you do not fully understand the set of documents for importing protective helmets. Please contact us via hotline or hotmail for advice.

5. Register for safety helmet quality inspection

Protective hats are subject to the management of industry change according to Circular 22/2018/TT-BLDTBXH. The quality inspection will follow the process of this ministry.

Step 1: Create an account and register a profile
Creating an account on the national one-stop site is the first step when registering for quality inspection. To create an account on the national one-stop-shop site, you must visit the https://vnsw.gov.vn website. Fill in the information boxes available to create an account.

Quality inspection dossiers when carrying out procedures for importing protective helmets are under the management of the Ministry of Labour, Invalids and Social Affairs. Therefore, when declaring on the one-stop system, the right management agency must be selected.

Step 2: Take samples and check the quality
After having the number of the dossier to register for quality inspection. Then customs can clear the goods. The sampling for quality inspection can be sampled at the port or sampled at the importer's warehouse.

Samples will be taken according to regulations for quality checking. Quality inspection time according to TCVN. Depending on the laboratory, it usually takes 2-3 days for the test results to be available.

Step 3: Receive the results and upload the results to the national single-window website
When the quality inspection results are available, the importer or sample inspection unit can upload the results to the national single-window system.

Above are the three basic steps to register for quality inspection of protective helmets on the national single-window electronic system. In addition, it is also possible to register with a paper dossier.

If you do not understand the process of registering for quality inspection, please contact the hotline or hotmail for advice.

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6. Procedures for importing protective helmets

The process of carrying out procedures for importing helmets, helmets as well as many other items. It is very specifically stipulated in Circular 38/2015/TT-BTC dated 25/3/2015 amending and supplementing 39/2018/TT-BTC dated 20/04/2018. We summarize the steps in a short description so that you can visualize the big picture.

Step 1: Declare customs
declaration After having all the import and export documents: Contract, commercial invoice, packing list, bill of lading, certificate of origin, notification of arrival and determine the hs code of the protective helmet. Then the declared information can be entered into the customs system via software.

The declaration of customs declarations on customs software. It requires importers to have an understanding of data entry into the software. Customs declarations should not be filed on your own when you are not familiar with the job. Self-declaration can easily be stuck with points that cannot be corrected on the customs declaration. At that time, it will take a lot of money and time to fix.

Within 30 days from the date of arrival of goods at the port, the customs declarant must make a customs declaration. If this time limit is exceeded, the importer must face a fine fee from the customs side.

This is the most important step in the process of carrying out procedures for importing protective hats. All declared contents will be pushed to the customs system. If there is an error affecting taxes or the origin of goods. Then the importer may face fines according to the customs law. Therefore, it is necessary to pay attention to the information entered on the declaration such as HS code, tax rate, name of goods, origin.

Step 2: Open the customs declaration After
completing the customs declaration, the customs system will return the result of the declaration channeling. If there is a flow of declarations, print out the declaration and bring the import dossier to the customs sub-department to open the declaration. Depending on the green, yellow and red channels, the steps to open the declaration are taken.

At this time, you will proceed to register for the conformity test for the helmet. Application and application process Please contact Just In Time for advice.

The opening of the declaration must be carried out as soon as possible, no later than 15 days from the date of declaration of the declaration. The declarant must bring the dossier to the Sub-department of Customs to open the customs declaration. Within more than 15 days, the declaration will be cancelled and you will face a penalty fee from customs.

Note: After having an official declaration, it is necessary to contact the Customs Sub-Department to proceed with the procedures for importing protective hats. It is not recommended to leave the declaration for a long time before bringing it down for import procedures.

Step 3. Customs clearance of customs declaration After
checking the dossier, if there are no questions, the customs officer will accept the customs clearance of the declaration. You can now pay import duties on the customs declaration to clear the goods.

In some cases, the declaration will be released to bring the goods to the warehouse for pre-storage. After completing the dossier, the customs will proceed to customs clearance of the customs declaration. When the declaration has not yet been cleared, it is necessary to carry out procedures for customs clearance. If you are past the deadline, you will face a penalty fee and it will take a lot of time.

Step 4. If the goods are brought to the warehouse for preservation and use
of the customs clearance declaration, the liquidation of the declaration and the necessary procedures shall be carried out to bring the goods to the warehouse. In order to be able to pick up your goods smoothly, you need to have a full release order, a means of transport and an accepted order for the goods to pass through the monitoring area.

Above is the process of steps to carry out procedures for importing protective helmets. If you do not understand the steps, please contact us via hotline or hotmail for advice.