Procedures for importing coffee machines

1. Coffee machine import policy

Coffee machines are stacked with residential electrical items used to heat liquids. Procedures for importing coffee machines are specified in the following legal documents:

• VAT Law No. 13/2008/QH12 dated 03/06/2008;
• Official Letter No. 1488/TĐC-DGPH dated 21/10/2009;
• Official Letter 6061/TCHQ-TXNK dated 29/06/2016
• Decision 04/2017/QD-TTg dated 09/03/2017;
• Circular 38/2015/TT-BTC dated 25/3/2015 amending and supplementing 39/2018/TT-BTC dated 20/04/2018;
• Decision No. 3810/QD-BKHCN dated 18/12/2019;
• Decree 69/2018/ND-CP dated 15/05/2018;
• Circular No. 09/2019/TT-BKHCN dated 30/09/2019;
• Decree 128/2020/ND-CP dated 19/10/2020;

According to the above legal documents, coffee machines are not on the list of goods banned from import. Used coffee machines are prohibited from import. When carrying out procedures for importing coffee machines, the following points must be noted:

• Used coffee machines that want to be imported for no more than 10 years;
• When importing coffee machines, goods must be labeled according to 43/2017/ND-CP;
• When importing, coffee machines must check the quality of imported goods;
• Determine the correct HS code to determine the correct tax and avoid being fined;

Above is the entire legal document regulating the procedures for importing coffee machines. If you are unclear about the procedure for importing coffee machines, please contact our hotline or hotmail for advice.

2. Determine the HS code of the coffee machine

Determining the HS code is the most important step when carrying out procedures for importing coffee machines. Identifying the HS code will determine the import tax, VAT and import policy. To determine the correct HS code, you need to understand the characteristics of the goods: Capacity, material, operating principle of the product.

2.1 Coffee machine hs code

HS (Harmonized System) code is a series of codes that are common to all goods around the world. Between different countries in the world, there is only a difference in the number of tails. Therefore, the first 6 digits of the worldwide hs code for an item are the same. Here, Just In Time would like to share with you the coffee machine hs code table.

According to the table described above, the hs code of the coffee machine is: 85167100, according to this hs code, the preferential import tax is 25%, VAT is 8%.

2.2 Risks of applying the wrong hs code

Determining the correct HS code is very important when carrying out procedures for importing coffee machines. Identifying the wrong hs code will bring certain risks to you such as:

• Delay in customs procedures: Incorrect declaration of HS codes can lead to delays in customs procedures, as it takes time to check and verify accurate information about the type of goods;
• Shall be fined for incorrectly declaring hs codes according to Decree 128/2020/ND-CP;
• Delayed delivery: If the goods are found to have declared the wrong HS code, the customs authority may request correction or clarification of information. This can lead to delays in the delivery process and affect the production and business cycle of the business;
• In case of incurring import tax, they will face a fine of at least 2,000,000 VND and a maximum fine of 3 times the tax amount;

To correctly identify the hs code for a specific coffee maker. Please contact the hotline or hotmail for advice.

3. Import tax on coffee machine

The import tax of the goods depends on the hs code of the item. Each hs code has a specific tax rate. Here, Just In Time would like to introduce how to calculate import tax and notes when determining taxes on coffee machines.

3.1 How to calculate import tax on coffee brew

Import tax on coffee machines is calculated according to the same formula as other items. There are two types of import tax on this item, namely import tax and import VAT.

Import tax determined according to the import tax hs code is calculated according to the formula:
Import tax = CIF value x % tax rate

Import VAT is determined according to the formula:
Value Added Tax = (CIF Value + Import Tax) x % VAT

The CIF value is determined by the ex-factory value of the goods plus all costs to bring the goods to the first border gate of the importing country. Import tax is the cost included in the cost of goods sold of an order. Therefore, you must check the correct HS code to get the best import tax code.

3.2 Notes when determining import tax on coffee machines

When determining the import tax of a coffee machine, it is necessary to pay attention to the following points:

• For countries that have signed trade agreements with Vietnam such as: Europe, India, Australia, Chile, China, South Korea, Japan, Asean countries. It is necessary to note that the special preferential tax rate is usually 0%;
• To enjoy the preferential tax rate, a certificate of origin is required;
• The taxable value is the CIF value. For orders purchased under other conditions. When calculating import tax, the value must be converted into CIF value for import tax calculation;
• Import taxes will also be subject to VAT;

Those are the notes when calculating import tax on coffee machines. If you don't understand how to calculate taxes and the notes above. Please contact the hotline or hotmail for advice.

4. Dossier for import procedures for coffee machine

The set of dossiers for importing coffee machines in particular, other items in general. Stipulated in Circular 38/2015/TT-BTC dated 25/3/2015; amended and supplemented 39/2018/TT-BTC dated 20/04/2018. The dossier for importing coffee machines includes the following documents:

• Customs declaration;
• Commercial invoice;
• Sale contract;
• Packing list;
• Bill of lading;
• Dossier of registration for quality inspection;
• Certificate of origin (C/O) if any;
• Catalog (if any);

In the above dossier, the following documents are the most important: Customs declaration, bill of lading, commercial invoice and dossier of registration for quality inspection of imported coffee machines. For other documents, they will be supplemented when requested by customs.

There are two forms of quality inspection dossiers: direct paper dossier submission and electronic submission of national single-window public customs clearance dossier. Quality inspection records are required when carrying out coffee machine import procedures. Therefore, as soon as the customs declaration number is available, it is necessary to register the quality inspection dossier to avoid prolonging the time. If you do not fully understand the above documents, please contact our hotline or hotmail for advice.

5. Coffee machine import procedure process

The process of importing coffee machines as well as many other items. Stipulated in Circular 39/2018/TT-BTC.

Step 1: Declaration of customs
declaration After having all import and export documents: Contract, commercial invoice, packing list, bill of lading, certificate of origin, notification of arrival and identification of the hs code of the coffee machine. Then the declared information can be entered into the customs system via software.

The declaration of customs declarations on customs software. Importers are required to have an understanding of data entry into the software. Customs declarations should not be filed on your own when you are not familiar with the job. The self-declaration may be wrong in points that cannot be corrected on the customs declaration. At that time, it will take a lot of money and time to fix.

Within 30 days from the date of arrival of goods at the port, the customs declarant must make a customs declaration. If this time limit is exceeded, the importer must face a fine fee from the customs side.

This is the most important step in the coffee machine import procedure process. All declared contents will be pushed to the customs system. If there is an error affecting taxes or the origin of goods. Then the importer may face fines according to the customs law. Therefore, it is necessary to pay attention to the information entered on the declaration such as HS code, tax rate, name of goods, origin.

Step 2: Open the customs declaration After
the customs declaration is completed, the customs system will return the result of the declaration channeling. If there is a flow of declarations, print out the declaration and bring the import dossier to the customs sub-department to open the declaration. Depending on the green, yellow and red channels, the steps to open the declaration are taken.

The opening of the declaration must be carried out as soon as possible, no later than 15 days from the date of declaration of the declaration. The declarant must bring the dossier to the Sub-department of Customs to open the customs declaration. Within more than 15 days, the declaration will be cancelled and you will face a penalty fee from customs.

Note: After having an official declaration, it is necessary to contact the customs sub-department to carry out procedures for importing coffee machines. It is not recommended to leave the declaration for a long time before bringing it down for import procedures.

Step 3. Quality inspection of coffee roasting machines When carrying out procedures for importing coffee machines, it is necessary to register for quality inspection according to the provisions of Decision No. 3810/QD-BKHCN.
Inspection registration dossiers can be made in paper form or through the national single-window portal. Here are the steps to register for a coffee machine quality inspection on the national one-stop system:

• Create an account and register a profile: Go to the https://vnsw.gov.vn website to create an account, then register a profile at the management section of the Ministry of Science and Technology. The Sub-Department of Standards, Metrology and Quality will receive the dossier.
• Sampling and quality inspection: After having the dossier number, customs will clear the goods. Samples will be taken at the port or warehouse of the importer to check the quality according to regulations. The inspection time is usually from 2-3 days.
• Receive the results and upload them to the national one-stop portal: When the test results are available, the importer or sample testing unit can upload the results to the system. The Sub-Department of Standards, Metrology and Quality will accept or reject the application.

This is the basic process for registering for a coffee machine quality test. If you need more advice, please contact the hotline or support email.

Step 4. Customs clearance of customs declaration After
checking the dossier, if there are no questions, the customs officer will accept the customs clearance of the declaration. You can now pay import duties on the customs declaration to clear the goods.

In some cases, the declaration will be released to bring the goods to the warehouse for pre-storage. After completing the dossier, the customs will proceed to customs clearance of the customs declaration. When the declaration has not yet been cleared, it is necessary to carry out procedures for customs clearance. If you are past the deadline, you will face a penalty fee and it will take a lot of time.

Step 5. If the goods are brought to the warehouse for preservation and use
of the customs clearance declaration, the liquidation of the declaration and the necessary procedures shall be carried out to bring the goods to the warehouse. In order to be able to pick up your goods smoothly, you need to have a full release order, a means of transport and an accepted order for the goods to pass through the monitoring area.

Above are the four steps to carry out procedures for importing coffee machines. If you do not understand the steps, please contact us via hotline or hotmail for advice.

6. Notes when importing coffee machines

Notes when importing coffee roasters:

• Import tax is an obligation that must be completed when carrying out procedures for importing coffee machines;
• It is necessary to accurately determine the hs code to avoid being fined when declaring the wrong hs code;
• Used coffee machines that want to be imported for no more than 10 years;
• Must do quality inspection when carrying out procedures for importing coffee machines;

If you have difficulties in customs clearance, you can choose Just In Time as a companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

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